A Walk-Through Guide of the MyGeotab Dashboard

There are a variety of GPS Fleet Tracking devices currently on the market for the purposes of fleet management, but none of them compare with the ease and intuitiveness that the MyGeotab dashboard provides. Even for people with limited computer skills, the MyGeotab platform is easy to navigate and get access to exactly the information that you’re looking for.

mygeotab-guide

Let’s take a look at how simple it really is. All your data is accessible through the Geotab site. So to start, you’ll go to your web browser, type my.geotab.com  into the address bar, and log in.

Dashboard Summary

  • After you’re logged in, a good place to start is by clicking on ‘Summary’ on the left hand side of the page. That will bring up something similar to the page below, providing a nice top-level snapshot of your recent data.  Click on the image below for a full-size version. You’ll notice that at the top left of the page, there is a button that reads, “Add Report.” You can click on that to get a variety of charts, graphs and reports for virtually any specific information that you want to look at.

 

geotab-dashboard

 

Map Tab

  • If you’re like many of our current clients and plan on using Geotab for real-time monitoring of your fleet, you’ll be making use of the map tab a lot. Here’s an example of what that looks like. A bird’s eye view of your region fills the right side of the screen, while your individual fleet drivers are down the left. A couple of really handy features available are that you can instantly locate the driver that’s closest to a certain location, or even dispatch the driver there right through the right side menu. Click the image below to see it at full-size.

 

map-summary-revised

 

 Activity Tab

Next we’ll look at the variety of reports available under the ‘Activity’ section of MyGeotab. Here’s what comes pre-loaded for your use:

  • Risk Management: A report to see which drivers maybe at more risk of having an accident – useful to improve safety and manage insurance costs.
  • Speed Profile: Show the speed profile of vehicle through a time period.
  • Drivers Congregating: Find drivers that are meeting together and where they are meeting.
  • WORK TIMES
    – Time Card Report: The time spent by drivers in various activities.
    – Work Times: A list of the times that should be allocated to work hours or shifts.
    – Work Holidays: A list of the days that should be setup as holidays that are not work hours
  • IFTA Report: Produce an IFTA report (international fuel tax agreement report) for vehicles – this includes miles driven per state/province;
  • View Accidents & Log Data: Detailed list of every device log including all position, engine data and accelerometer data;
  • HOS (Hours of Service):
    – Duty Status Change Logs
    – HOS Violations
    – Trailers

As you can see, that’s a lot of useful information to have at your fingertips. You may end up using some more than others for your paritcular purposes, but it’s nice to have the ability to check all of those things out anytime you find that you need to. As an example, here’s what the Risk Management report looks like (click it for full-size view):

risk-management-report

 

Engine Maintenance Tab

With Geotab tracking devices installed, it gives you detailed information about the status and maintenance of your vehicle fleets. Here are some of the things you can easily check on within this menu:

  • Detailed Engine Data for your full fleet of vehicles;
  • Fuel Usage Report for each individual vehicle, customizable and sortable by a variety of parameters such as date, driver, and fuel economy;
  • Driver Vehicle Inspection Reports;
  • Maintenance Reminders: set up reminders to automatically let you know when a vehicle needs or is due for service.

Zones Tab

The final menu we’ll be looking at is called ‘Zones.’ These are useful for setting up as recurring clients who require regular service. Set a zone in this menu and it becomes visible and interactive on the map — sort of like setting a ‘favourite’ location on your personal car GPS system.

Other options under the Zones menu include:

  • Customer Visits: A report on the activity with customers based on the customers added to MyGeotab;
  • ROUTES
    – Plan vs Actual Route Report: A report to see whether drivers follow the pre-defined routes;
    – Route Summary: A summary of the route analysis for vehicles;
    – Unmatched Route: A report showing stops in route that do not correlate with actual stops;
    – Routes: A list and setup of routes and route plans for drivers
  • Text Messages: View and send text messages to drivers

The All-in-One Solution for Fleet Management

Hopefully this walk-through has been useful in helping to demonstrate the tremendous flexibility and functionality that the Geotab fleet tracking system offers its users right out of the box. And remember, if you’re looking for more data, there’s also the functionality within Geotab to set up custom reports, as well as a large variety of third-party plugins to help Geotab fit your business needs.

Think that Geotab GPS Tracking is exactly what your fleet needs?

Get rolling today with our $50 trial offer. We’ll send you the plug-and-play devices and you can test them for your business with no obligation or contract. You can purchase when you’re ready to, or cancel anytime. More than 90% of our customers start with this offer… and over 90% purchase the devices within a month. With improved productivity and behaviour from your drivers, reduced costs, improved customer service, and the powerful out-of-the-box insights that MyGeotab provides, it’s easy to see why.

Happy tracking,

Russ Salo, President

GPS to GO, now you know