Tracking the use of vehicles has always been an important part of fleet management.
As fleet managers everywhere know, the more vehicles you have in your fleet the harder your job becomes. Having more vehicles to manage means an ever-growing chance that your assets aren’t used to the best potential production output.
That’s why GPS tracking with Geotab provided by GPS to GO is such a critical component for today’s business environment.
Understanding how vehicles are being used and where there is an imbalance can help inform your decisions to keep your business moving efficiently and manage cost. Tools like MyGeotab provide state-of-the-art reporting that can help you best optimize your assets and improve productivity while lowering costs.
Reports can unveil which vehicles are hardly used, or overused, or in downtime for maintenance or repair.
Monitoring this activity will also help to keep your fleet well balanced from a replacement cycling standpoint and also quickly point out areas of opportunity to re-deploy vehicles into other areas of the business.
The MyGeotab Reporting Options
Any fleet manager utilizing MyGeotab can pick from existing reporting options to give themselves additional operational info; the Asset Utilization report, the Fleet Utilization report, and the Fleet Distance report.
The Asset Utilization report summarizes the 10 most and 10 least utilized vehicles in the fleet. This is a great report to keep on your MyGeotab dashboard and is useful in identifying vehicles to be rotated with less utilized assets to manage mileage across your assets. When running this report, it is recommended that you look at a one-week or one-month period, and set the sub-periods or groups to daily.
The Fleet Utilization Report is more of a summary-type report. It has mileage ranges (0-100 mi, 101-200 mi, 201-500 mi, 501-1000 mi, 1000+ mi) and shows a count of vehicles used in each range. This report is useful for identifying spikes in usage by specific vehicles and drivers and where your customers or service range is.
The Fleet Distance Trend Report shows the total distance driven against the average distance per vehicle and conveys the business climate. Use this report to understand: is there the capacity to add or downsize?
This is a trend report that could be run for the last week, month, last three months, or year-to-date (YTD). Depending upon the date range you choose, you should enable the sub-periods or group to a daily, weekly, or monthly reporting.
Here are some ways to use the Distance Driven Trend Report:
- Identify seasonal and regional trends
- Create budget forecasts
- Find the best times (down days) to schedule vehicle maintenance and manage downtime
You can also use this report to trend your activity to identify changes or spikes in the distances being driven.
If you would like to learn more about Geotab reporting options available to you OR how to better use the reporting capabilities from your Geotab devices, reach out to our team and see how we can help you further!